without reimplementation
E-Business Suite Implementation Checklist
Courtesy of Vidyutkumar Desai, IT Toolbox postings
This list of set up steps was taken
from several entries in the IT Toolbox Oracle Knowledge Base. It is the most comprehensive list we
have seen, and it covers most of the Oracle E-Business Suite
implementation. The original lists
were provided courtesy of Vidyutkumar Desai and may be found:
Install System Administrator module
1. Create Sys Admin responsibilities for each of the above modules. You need to create one responsibility
for each operating unit and module separately. For example, if you have two Operating units, you will
create 2 Inventory Responsibilities, 2 General ledger Responsibilities, etc.
2. Define a User in Sys Admin Responsibility and assign the above
Responsibilities to it.
3. Create a Global Location for the Business Group in Inventory or HR
module. This step is applicable if
you have any business group.
4. Define a Business Group in Inventory module (Others-Business Group
information can be kept pending).
This step is applicable if you have any business group.
5. Classify the same Business Group as HR (Human Resource) Organization in
the same window.
GENERAL SETUP
GENERAL LEDGER
1. Create a Chart of Accounts in GL module.
2. Define Value Sets. (GL or Sys Admin)
3. Define Structure of the Segments. (GL or SA)
4. Create Accounting Calendar. (GL)
5. Define Functional Currency. (GL)
6. Define Transaction Calendars. (GL)
7. Create Set of Books. (GL)
8. Associate Responsibilities with Business Group. (SA)
System Profiles
Define the following System profiles in SA at Responsibility level for
each Responsibility created above:
(a) GL: Set of Books Name
(b) HR: Security Profile
(c) HR: Business Group
(d) HR: User Type
INVENTORY
1. Define a Workday Calendar and build it. (INV)
2. Define Locations for each Legal Entity, Operating Unit, Inventory
Organization, Item Validation Organization, etc. (INV) You can use BG or LE location for
Master Inventory Organization.
3. Define GRE / legal entities. (INV)
4. Define Operating Units. (INV)
5. Create Master Inventory Organization. (INV)
6. Define Item Validation Organization if applicable. (INV)
7. Define Inventory Organizations. (INV)
8. Classify inventory organizations as per requirements to 'Asset
organization'.
9. Create one EAM inventory organization for assigning all asset
items. (Check the check box 'EAM
enabled' and select the same organization code in the bottom organization code
field.)
10. Classify all Operating units, Legal entity, Inventory organizations as
HR Organization as per your business need.
11. Change organization: When you set up Oracle Inventory for this first
time, no organizations exist. After you define an organization and set
parameters, change to one of the organization you created above, using the
Change Organization window.
12. Define Organization Relationships for LE, OU, Inv. Org., Master
Inventory Organization, Item Validation Organization etc. (INV)
13. Enter Inventory Parameters in Master Inventory Organization, Item
Validation Organization and each Inventory Organization. (INV)
14. Enter Receiving Options for each Inventory Organizations, Master Item
Organization and Item Validation Organization. (INV)
15. Set the profile Option MO: Operating Unit at Responsibility level for
each responsibilities defined above. (SA)
16. With the completion of above steps, you have created Multi Organization
structure in your Oracle Applications instance and now you can start setting up
your individual modules.
AR
1. Define Receipt batch Source. (AR)
2. Create Transaction batch Source. (AR)
3. Set the following Profile Options specific to Operating Units. (SA)
(a) INV: Inter Company Currency conversion
(b) AR: Receipt batch source
(c) AR: Transaction Batch Source
(d) Tax: Allow Override of Tax Code
(e) Tax: Invoice Freight as Revenue
(f) Tax: Inventory Item for Freight
(g) Sequential Numbering
4. Define Inventory Organization Security. (Organization access)
5. Verify Order Management System Parameter Settings. (OM)
6. Secure Balancing Segment Values by Legal Entity. (SA)
7. Convert to Multiple Organization Architecture choosing the option
'convert to Multiple organization Architecture' in the Ad Administration
utility (adadmin). This process
will also replicate seed data to all operating units that have been defined.
Run this separately for each operating unit. (SA)
8. Run the Multi-Org Setup Validation Report separately for each operating
unit for identifying setup problems. (SA)
9. Implement Document Sequencing. (OM)
10. Set Top Reporting Level Profile Option. (SA)
11. Set Up Conflict Domains. (SA)
INVENTORY
This module needs to be installed only once per installation. Inventory module transaction inquiries
and reports require a frozen flexfield definition so even if you do not want to
use any key flexfield, you must freeze and compile it.
1. Define Your System Items Flexfield. All key flexfields are global and hence need to be defined
only once per enterprise.
2. Define Your Item Categories Flexfield.
3. Define Your Item Catalog Group Flexfield.
4. Define Your Stock Locators Flexfield.
5. Define Your Account Aliases Flexfield.
6. Define Your Sales Orders Flexfield.
7. Define your Employees. This
can be done only after you set up HR module.
8. Define Your Intercompany Relations. This can be done only after completing the following steps:
(a) Define Customers. (AR/ TCA)
(b) Define Suppliers. (AP)
(c) Define Transaction Type. (OM)
(d) Define Oracle Receivables System Options. (AR)
(e) Define Oracle Receivables Invoice Profile Options. (SA)
(f) Define Oracle Payables Invoice Profile Options. (AP)
(g) Use the Account Generator to generate the Cost of Goods Sold account.
(Workflow)
8. Define Your Picking Rules and attach with inventory organization.
9. Define Your ATP Rules and attach with inventory organization.
10. Define Your Planners. This
can be done only after defining employees and after defining items in master
inventory organization.
11. Define Unit of Measure Classes.
12. Define Unit of Measure.
13. Define Unit of Measure Conversions.
14. Create at least one subinventory for each inventory organization.
15. Define Your Stock Locators.
16. Define Your Item Attribute Controls.
17. Define Your Item Categories.
18. Define Your Item Category Set.
19. Define Your Default Item Category Sets.
20. Define Your item Statuses.
21. Define Your Item Catalog Groups.
22. Define Your Item Types.
23. Define Your Item Templates.
24. Define all types of items such as Inventory Items, Asset Items, Expense
Items, Container items, Vehicles Items, etc.
25. Define Your item Cross-References Types.
26. Define Your Item Delete Constraints.
27. Define Your Item Cost Types.
28. Define Your Cost Activities.
29. Define Your Material Sub-Elements.
30. Define Your Material Overheads.
31. Define Your Default Material Overhead Rates.
32. Define Your Freight Carriers.
33. Define Your Organization Shipping Network.
34. Define Your Shipping Methods.
35. Define Your Movement Statistics Parameters.
36. Define Economic Zones.
37. Define Your Account Aliases.
38. Define Your Transaction Source Types.
39. Define Your Transaction Types.
40. Define Your Transaction Reasons.
41. Open Your Accounting Periods.
42. Request Your Interface Managers.
43. Set System and User Profile Options. (SA and INV)
44. Define Your Container Types.
45. Define Your Commodity Codes.
46. Define Your Customer Items.
47. Define Your Customer Item Cross References.
48. Define Your Notification List.
49. Define Shortage Parameters.
50. Define Kanban Pull Sequences.
51. Define Inventory Descriptive flexfields.
GENERAL LEDGER
This module needs to be set up once per installation.
1. Create Accounting Keyflexfield.
You need to define once for Enterprise.
2. If you want to use period types not installed with General Ledger,
define your accounting period types.
3. Setup Journal Approval.
4. To enter and maintain transactions for multiple currencies, define
conversion rate types and (optional) enter your daily rates, period rates, and
weighted-average rates.
5. For multiple currency translations, enter your period end rates, average
rates, historical rates, and amounts.
6. Define additional journal entry sources and categories. If you have enabled average balance
processing, specify an Effective Date Rule for each journal source you define.
7. Define suspense accounts.
8. Define transaction codes if you have a public sector installation.
(Public sector Application)
9. To use automatic intercompany balancing, define intercompany
accounts. If you choose to use
intercompany balancing, you can enable and define the intercompany segment in
your accounting flexfield to track intercompany transactions.
10. Create summary accounts.
11. Define statistical units of measure.
12. Define Journal Reversal criteria.
13. Set up Automatic Tax Calculation (if you do not have Oracle Receivables
and Oracle Payables installed).
14. Define your automatic posting criteria.
15. Define encumbrance types.
16. Set your System controls.
17. Set your General Ledger user profile options.
18. Open an accounting period.
19. Setup Budgets.
20. If you enabled budgetary control, define one or more budgetary control
groups.
21. Set up the Global Consolidation System. (GCS)
22. Set up the Global Intercompany System.
23. Define Your GL Descriptive Flexfields.
24. Define the following Human Resources Key Flexfields. (HR) You need to define only once per
enterprise:
(a) Job flexfield
(b) Position flexfield
(c) Grade flexfield
(d) Cost allocation flexfield
(e) People Group flexfield
(f) Personal Analysis flexfield
25. Define other information of Business Group (Others Tab).
26. Define Tax Codes in AP module.
PURCHASING
Purchasing module must be set up separately for each operating unit in
which you intend to perform the functions. Setups of:
(a) Supplier sites
(b) Financial options
(c) Control rules/groups
(d) Purchasing options
(e) Job/position controls
(f) Freight carriers
(g) Document controls are operating unit specific
1. Define jobs. (HR)
2. Define Positions. (HR)
3. Create position hierarchy. (HR)
4. Define Financial Options for each operating unit.
5. Set up Oracle Workflow. (Workflow)
6. Decide How to Use the Account Generator. (Workflow)
7. Open Purchasing Accounting Periods.
8. Define Subinventory location (if required).
9. Define Payment Terms. (PO or AP)
10. Define Purchasing user name and Buyer for each Operating Unit.
11. Define offline approvers user name (if applicable).
12. Define approval groups for each operating unit.
13. Assign approval groups for each operating unit.
14. Fill employee hierarchy after defining position approval hierarchies.
15. Define Purchasing document types for each operating unit.
16. Define Purchasing look up codes.
17. Define inspection codes.
18. Define Standard Attachments.
19. Define Purchasing Options for each operating unit.
20. Define purchasing Line Types.
21. Start the Purchasing Database Administrator.
22. Set Up Transaction Managers and Resubmission Intervals. (SA)
23. Define Suppliers. (PO or AP)
24. Set Up Workflow Options.
25. Submit Workflow-Related Processes.
26. Define Purchasing Descriptive Flexfields.
27. Set Up Automatic Sourcing rules.